[CoC] Committee of Chairs Meeting Agenda, Tuesday, Jan 17th
Rev. Joan Javier-Duval
ucm.revjoan at gmail.com
Mon Jan 16 08:55:41 CST 2023
Hello, all,
Below is the agenda for tomorrow's meeting which you can also find here
<https://docs.google.com/document/d/1cJnx_ge_Zni6ZSrfPUwYt0-I89ltAcYPIQuZTqKJV_g/edit?usp=sharing>
.
Please note that, given the number of important items to cover, the meeting
will go until 8:15pm.
Joan
Committee of Chairs Agenda
January 17, 2023
6:30-8:15pm
In person (Vestry) or Zoom
Join Zoom Meeting
https://zoom.us/j/98029670895?pwd=REtRV1R4blJodml3UzlwalR4bXQ4UT09
Meeting ID: 980 2967 0895
Passcode: 072659
6:30pm Chalice Lighting/Centering (Donia)
Designate notetaker.
6:40pm Introductions and Updates from Committees/Teams
Introduce yourself and share 2-3 successes your committee or team has had
since the October meeting.
7:00pm Administrative and Operational Updates
-
Administrator position/transition (Joan)
-
AQP update/heating (Emily-written update)
7:15pm ET Updates (Leslie)
-
Clarke Lecture
-
ET members
7:25pm FY24 Preliminary Budget (Scott)
7:40pm FY24 Annual Budget Drive (Ansel)
7:55pm Follow up on ideas from October meeting re: volunteer/leadership
engagement
Review notes from the October meeting (below).
8:10pm Next Meeting: Tuesday, April 18, 6:30pm – Identify facilitator(s).
8:13pm Chalice Extinguishing
8:15pm Adjourn
------------------------------
Notes from the Committee of Chairs – Tuesday, October 18, 2022 on Zoom
In attendance: Liz Benjamin, Allen Clark, Fran Dodd, Dawn Evans, Steve
Finner, Judith Hinds, Hugo Liepmann, Leslie Parr, Janet Poeton, John
Poeton, Emily Seifert, Peter Thoms, Meredith Warner
At 6:34 pm Judith opened with a reading from Lifting our Voices.
Presently there is no heat in the Vestry.
Check-in consisted of responding to:
What have you noticed / concerns you / are you grateful for at UCM
this fall ?
Noticed items: 150 were at first service ! / video in sanctuary shows the
fingers on the piano / new people / people happy to be back / new staff
/many children the first week / amazed at new staff – team members already
! / new faces in the choir, congregation, staff / shocked by concern about
air quality / healthy congregation / great to see people / some oldies
(from long ago past) attending
Concerns: no Treasurer / no air / AV & chimney problems / why families &
others have not returned / # of vacant seats in critical committees / so
many traditional events without leaders / few people came to talk with the
Board / few came to first pot luck / maybe UCM is doing too much too fast /
this might need to be a transitional year / appears to be a two tiered
congregation – retirees who can be active during the day & workers who
prefer night meetings / lack of essential volunteers / frustrated with air
quality situation / lack of leaders – concern about age bracket
Grateful items: the total UCM community / online services / to be on the
path with you all / new families / Activity Fair & people signing up /
counters / volunteers who have stayed on long time – too few for so long /
in person seating on a Sunday morning / Kris Hammer – his work & work ethic
! / great JOY looking at the congregation faces and seeing JOY in their
faces / choir ! ! ! has been super / 20 volunteers showed up to help with
circuit search / leaders whom we do have !
7:06 ~ Updates:
>From the Board – Fran, Hugo, Meredith ~ August spent setting priorities /
this month reviewing finances / next looking at Stewardship (which is more
than just the pledge drive) / Church Governance – working with Erica
Baron. Each Board member is taking a lead on one of these topics. The
Fireside Room chat focused on: * paying attention to concerns *how to
grow congregation and inspire those who come * there is confidence in
process - The Finances are overdue for review – accountability – how
model relates to roles – make sense of how to function without redundancy
for staff
>From ET – Dawn, Leslie ~ met all summer – filled staff positions, addressed
building readiness, met with committees – hats off to Claudia !!! ET will
need a new member in January, rave support for all Rev Joan is doing !!!!
>From AQP Team – Allen, Meredith ~ ERV fan has been fixed, Chimneys unlined
– November project, new boiler will be attached, presently the Vestry has
no heat – all ERV functioning, decision about south chimney needs to be
made – looking at options, still well within the budget
>From others:
LSE – Liz ~ have youth and Bridging leaders, this program is not a good
fit for short term jobs – longer term commitment needed for consistency
RJG – Meredith ~ hybrid meeting about prop 2 – now making calls – a first
effort !
Alliance – two indoor meetings with potlucks – great programs – AQP & Prop
2 – very successful indoor Rummage Sale – people signed up at Activity Fair
Community Pouch – committees are asked to pick a month and an organization
– RJG could pick two – people signed up at Activity Fair
Community Lunch – working to move indoors – concern about lack of heat in
the vestry – have many volunteers ready to participate
Holiday Fair – DECEMBER 3 ! hoping to expand to Friday night with a
musical component and food, wreaths ordered, volunteers are signing up
QUESTION: how to be ready for transition when Sam retires? Personnel Ctee
has a job description and a plan – comment: January is a very busy month
with reports to UUA and end of the year finances . . .
7:33 ish – STRETCH and move a bit . . .
Comment: Minister’s work load is pretty high! Being a pastor and CEO –
all agreed there is support and this is something to continue to be aware
of … both Joan and Verdis are wearing too many hats!
Discussion of Erica Baron’s blog post ~
https://www.uua.org/new-england/blog/where-did-our-volunteers-go
She recommends moving from committees model to more short-term jobs – HOW
do we identify people to ask ?
Brainstorm positive ways to enliven volunteer scene –
Increase visibility for smaller jobs
Stewardship – each make 5 calls rather than 10
Community choir – come when you can . . .
LSE – how can it work ? ! ? ! - many calls to touch base, capitalize on
age gap – have fun healthy activities – maybe a monthly pot luck with main
dish cooked by elders - supporting families ~ encourage middle schoolers to
join in . . . CREATE a UCM MEALS PROJECT – one night a month . . .
More Task Forces – they have an identified short-term focus – maybe break
down committee functions and assign to small groups or individuals
-
When a gift is given to UCM – a thank you is needed: identify a writer
-
Insurance – have 2 or 3 focus and review –
-
Volunteer leaders needed – human relations very important
-
MAYBE have current leaders “tell their story”
-
Sharing gifts from the pulpit – inspire others to be more involved,
develop relationships
-
Middle schoolers help make meal – olders can have fun leading activities
-
Every once in a while have someone express why they do what they do
-
Follow up to Activities Fair – had POSITIVE responses
-
More ministry than governance
-
Changes experienced – next month’s theme is Change – can we share how we
have changed to serve UCM’s changing needs?
-
Denominational & Jollification groups ~ check in with them
NEXT MEETING will likely be January 17 – the third Tuesday of January.
(Thumbs up.) It will be planned as a hybrid meeting. We need a few more
people to be trained in the finer points of Zoom so we are not always
depending on the same few.
Closing reading from a song by Bernice Lewis, “Moses and Me:”
“When there is no star left to follow / Someone parts the Red Sea.”
Notes written by Janet Poeton
Edits contributed by Judith, Meredith, Leslie, Peter
On Sat, Jan 14, 2023 at 12:57 PM Elaine Ball via CoC <
coc at unitarianchurchofmontpelier.org> wrote:
> Dear Friends,
>
> It's that time again! Our January Committee of Chairs Meeting will be held
> in the Vestry (and on Zoom -- see link below) this coming Tuesday, January
> 17th from 6:30 - 8:00 PM.
>
> If you won't be able to join us, please send a representative from your
> Committee or Team, to give an update on what everyone is up to, and to
> bring back information to share with your group.
>
> Here are topics we will be covering:
>
> Development of 2022-23 Church Budget; Upcoming Pledge Drive/Stewardship
> Campaign; Follow-up from October CoC Mtg; Share Successes your Teams have
> had since October CoC Mtg
>
> Thank you all and see you this Tuesday!
>
>
> UCM Host 1 is inviting you to a scheduled Zoom meeting.
>
> Topic: Committee of Chairs
> Time: Jan 17, 2023 06:30 PM Eastern Time (US and Canada)
>
> Join Zoom Meeting
> https://zoom.us/j/98029670895?pwd=REtRV1R4blJodml3UzlwalR4bXQ4UT09
>
> Meeting ID: 980 2967 0895
> Passcode: 072659
> One tap mobile
> +16469313860,,98029670895#,,,,*072659# US
>
> Dial by your location
> +1 929 436 2866 US (New York)
>
> *Elaine Ball | Congregational Life Coordinator*
>
> *pronouns: she/her and they/them (why pronouns matter
> <https://www.reimaginegender.org/insights/a-shortish-guide-to-pronouns-and-honorifics?gclid=Cj0KCQjwpeaYBhDXARIsAEzItbFLiHMM20Y_3-sV5nzUj4-w5I-7k8zOsSOzczjnNxMJrYdKvduGPxQaAq-tEALw_wcB>)*
> Unitarian Church of Montpelier
> 130 Main St | Montpelier, VT 05602
> ucm.membership at gmail.com | 802.595.9801 | Facebook
> <https://www.facebook.com/UnitarianChurchofMontpelier> | YouTube
> <https://www.youtube.com/channel/UCfMipEfmOgMIjHW0sEYKekw>
>
> *"You are the sky. Everything else -- it's just the weather." -- Pema
> Chödrön*
> _______________________________________________
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> CoC at unitarianchurchofmontpelier.org
>
> http://unitarianchurchofmontpelier.org/mailman/listinfo/coc_unitarianchurchofmontpelier.org
>
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