[CoC] Committee of Chairs Meeting Agenda, Tuesday, Jan 17th
Stephen Finner
finnerstephen at gmail.com
Mon Jan 16 10:49:52 CST 2023
Although I should remember this quarterly meeting, it came as a surprise
last night to learn of it, so it is calendared for April 18 and I am
volunteering to facilitate it.
I will be sending you all an email about a concern of mine which I will
also be sharing with leadership about our need to accommodate those members
who do not drive as there will not be time to discuss it at this meeting.
Stephen L. Finner, Ph.D. (he, his, him)
finnerstephen at gmail.com
(802) 598-4317 (cell) (802) 595-7193 (home-wifi)
27 Highland Avenue, Apartment 3
Barre, Vermont 05641
PLEASE NOTE NEW HOME PHONE NUMBER
Director of Music, UU Congregation of Washington VT (summer congregation)
Minister of Music Emeritus, St. Johnsbury Vermont UU Congregation
(he, him, his)
"Your work is never done, but you may not lay it down" from the Talmud
"All theology is ultimately autobiographical" Rev. Angela Herrera
On Mon, Jan 16, 2023 at 9:55 AM Rev. Joan Javier-Duval via CoC <
coc at unitarianchurchofmontpelier.org> wrote:
> Hello, all,
>
> Below is the agenda for tomorrow's meeting which you can also find here
> <https://docs.google.com/document/d/1cJnx_ge_Zni6ZSrfPUwYt0-I89ltAcYPIQuZTqKJV_g/edit?usp=sharing>
> .
>
> Please note that, given the number of important items to cover, the
> meeting will go until 8:15pm.
>
> Joan
>
> Committee of Chairs Agenda
>
> January 17, 2023
>
> 6:30-8:15pm
>
> In person (Vestry) or Zoom
>
> Join Zoom Meeting
>
> https://zoom.us/j/98029670895?pwd=REtRV1R4blJodml3UzlwalR4bXQ4UT09
>
> Meeting ID: 980 2967 0895
>
> Passcode: 072659
>
> 6:30pm Chalice Lighting/Centering (Donia)
>
> Designate notetaker.
>
> 6:40pm Introductions and Updates from Committees/Teams
>
> Introduce yourself and share 2-3 successes your committee or team has had
> since the October meeting.
>
> 7:00pm Administrative and Operational Updates
>
> -
>
> Administrator position/transition (Joan)
> -
>
> AQP update/heating (Emily-written update)
>
>
> 7:15pm ET Updates (Leslie)
>
> -
>
> Clarke Lecture
> -
>
> ET members
>
>
> 7:25pm FY24 Preliminary Budget (Scott)
>
> 7:40pm FY24 Annual Budget Drive (Ansel)
>
> 7:55pm Follow up on ideas from October meeting re: volunteer/leadership
> engagement
>
> Review notes from the October meeting (below).
>
> 8:10pm Next Meeting: Tuesday, April 18, 6:30pm – Identify facilitator(s).
>
> 8:13pm Chalice Extinguishing
>
> 8:15pm Adjourn
>
> ------------------------------
>
> Notes from the Committee of Chairs – Tuesday, October 18, 2022 on Zoom
>
> In attendance: Liz Benjamin, Allen Clark, Fran Dodd, Dawn Evans, Steve
> Finner, Judith Hinds, Hugo Liepmann, Leslie Parr, Janet Poeton, John
> Poeton, Emily Seifert, Peter Thoms, Meredith Warner
>
> At 6:34 pm Judith opened with a reading from Lifting our Voices.
>
> Presently there is no heat in the Vestry.
>
> Check-in consisted of responding to:
>
> What have you noticed / concerns you / are you grateful for at UCM
> this fall ?
>
> Noticed items: 150 were at first service ! / video in sanctuary shows
> the fingers on the piano / new people / people happy to be back / new staff
> /many children the first week / amazed at new staff – team members already
> ! / new faces in the choir, congregation, staff / shocked by concern about
> air quality / healthy congregation / great to see people / some oldies
> (from long ago past) attending
>
> Concerns: no Treasurer / no air / AV & chimney problems / why families
> & others have not returned / # of vacant seats in critical committees / so
> many traditional events without leaders / few people came to talk with the
> Board / few came to first pot luck / maybe UCM is doing too much too fast /
> this might need to be a transitional year / appears to be a two tiered
> congregation – retirees who can be active during the day & workers who
> prefer night meetings / lack of essential volunteers / frustrated with air
> quality situation / lack of leaders – concern about age bracket
>
> Grateful items: the total UCM community / online services / to be on the
> path with you all / new families / Activity Fair & people signing up /
> counters / volunteers who have stayed on long time – too few for so long /
> in person seating on a Sunday morning / Kris Hammer – his work & work ethic
> ! / great JOY looking at the congregation faces and seeing JOY in their
> faces / choir ! ! ! has been super / 20 volunteers showed up to help with
> circuit search / leaders whom we do have !
>
> 7:06 ~ Updates:
>
> From the Board – Fran, Hugo, Meredith ~ August spent setting priorities /
> this month reviewing finances / next looking at Stewardship (which is more
> than just the pledge drive) / Church Governance – working with Erica
> Baron. Each Board member is taking a lead on one of these topics. The
> Fireside Room chat focused on: * paying attention to concerns *how to
> grow congregation and inspire those who come * there is confidence in
> process - The Finances are overdue for review – accountability – how
> model relates to roles – make sense of how to function without redundancy
> for staff
>
> From ET – Dawn, Leslie ~ met all summer – filled staff positions,
> addressed building readiness, met with committees – hats off to Claudia
> !!! ET will need a new member in January, rave support for all Rev Joan is
> doing !!!!
>
> From AQP Team – Allen, Meredith ~ ERV fan has been fixed, Chimneys unlined
> – November project, new boiler will be attached, presently the Vestry has
> no heat – all ERV functioning, decision about south chimney needs to be
> made – looking at options, still well within the budget
>
> From others:
>
> LSE – Liz ~ have youth and Bridging leaders, this program is not a good
> fit for short term jobs – longer term commitment needed for consistency
>
> RJG – Meredith ~ hybrid meeting about prop 2 – now making calls – a first
> effort !
>
> Alliance – two indoor meetings with potlucks – great programs – AQP & Prop
> 2 – very successful indoor Rummage Sale – people signed up at Activity Fair
>
> Community Pouch – committees are asked to pick a month and an organization
> – RJG could pick two – people signed up at Activity Fair
>
> Community Lunch – working to move indoors – concern about lack of heat in
> the vestry – have many volunteers ready to participate
>
> Holiday Fair – DECEMBER 3 ! hoping to expand to Friday night with a
> musical component and food, wreaths ordered, volunteers are signing up
>
> QUESTION: how to be ready for transition when Sam retires? Personnel
> Ctee has a job description and a plan – comment: January is a very busy
> month with reports to UUA and end of the year finances . . .
>
> 7:33 ish – STRETCH and move a bit . . .
>
> Comment: Minister’s work load is pretty high! Being a pastor and CEO –
> all agreed there is support and this is something to continue to be aware
> of … both Joan and Verdis are wearing too many hats!
>
> Discussion of Erica Baron’s blog post ~
> https://www.uua.org/new-england/blog/where-did-our-volunteers-go
>
> She recommends moving from committees model to more short-term jobs – HOW
> do we identify people to ask ?
>
> Brainstorm positive ways to enliven volunteer scene –
>
> Increase visibility for smaller jobs
>
> Stewardship – each make 5 calls rather than 10
>
> Community choir – come when you can . . .
>
> LSE – how can it work ? ! ? ! - many calls to touch base, capitalize on
> age gap – have fun healthy activities – maybe a monthly pot luck with main
> dish cooked by elders - supporting families ~ encourage middle schoolers to
> join in . . . CREATE a UCM MEALS PROJECT – one night a month . . .
>
> More Task Forces – they have an identified short-term focus – maybe break
> down committee functions and assign to small groups or individuals
>
> -
>
> When a gift is given to UCM – a thank you is needed: identify a writer
> -
>
> Insurance – have 2 or 3 focus and review –
> -
>
> Volunteer leaders needed – human relations very important
> -
>
> MAYBE have current leaders “tell their story”
> -
>
> Sharing gifts from the pulpit – inspire others to be more involved,
> develop relationships
> -
>
> Middle schoolers help make meal – olders can have fun leading
> activities
> -
>
> Every once in a while have someone express why they do what they do
> -
>
> Follow up to Activities Fair – had POSITIVE responses
> -
>
> More ministry than governance
> -
>
> Changes experienced – next month’s theme is Change – can we share how
> we have changed to serve UCM’s changing needs?
> -
>
> Denominational & Jollification groups ~ check in with them
>
> NEXT MEETING will likely be January 17 – the third Tuesday of January.
> (Thumbs up.) It will be planned as a hybrid meeting. We need a few more
> people to be trained in the finer points of Zoom so we are not always
> depending on the same few.
>
> Closing reading from a song by Bernice Lewis, “Moses and Me:”
>
> “When there is no star left to follow / Someone parts the Red Sea.”
>
> Notes written by Janet Poeton
>
> Edits contributed by Judith, Meredith, Leslie, Peter
>
>
> On Sat, Jan 14, 2023 at 12:57 PM Elaine Ball via CoC <
> coc at unitarianchurchofmontpelier.org> wrote:
>
>> Dear Friends,
>>
>> It's that time again! Our January Committee of Chairs Meeting will be
>> held in the Vestry (and on Zoom -- see link below) this coming Tuesday,
>> January 17th from 6:30 - 8:00 PM.
>>
>> If you won't be able to join us, please send a representative from your
>> Committee or Team, to give an update on what everyone is up to, and to
>> bring back information to share with your group.
>>
>> Here are topics we will be covering:
>>
>> Development of 2022-23 Church Budget; Upcoming Pledge Drive/Stewardship
>> Campaign; Follow-up from October CoC Mtg; Share Successes your Teams have
>> had since October CoC Mtg
>>
>> Thank you all and see you this Tuesday!
>>
>>
>> UCM Host 1 is inviting you to a scheduled Zoom meeting.
>>
>> Topic: Committee of Chairs
>> Time: Jan 17, 2023 06:30 PM Eastern Time (US and Canada)
>>
>> Join Zoom Meeting
>> https://zoom.us/j/98029670895?pwd=REtRV1R4blJodml3UzlwalR4bXQ4UT09
>>
>> Meeting ID: 980 2967 0895
>> Passcode: 072659
>> One tap mobile
>> +16469313860,,98029670895#,,,,*072659# US
>>
>> Dial by your location
>> +1 929 436 2866 US (New York)
>>
>> *Elaine Ball | Congregational Life Coordinator*
>>
>> *pronouns: she/her and they/them (why pronouns matter
>> <https://www.reimaginegender.org/insights/a-shortish-guide-to-pronouns-and-honorifics?gclid=Cj0KCQjwpeaYBhDXARIsAEzItbFLiHMM20Y_3-sV5nzUj4-w5I-7k8zOsSOzczjnNxMJrYdKvduGPxQaAq-tEALw_wcB>)*
>> Unitarian Church of Montpelier
>> 130 Main St | Montpelier, VT 05602
>> ucm.membership at gmail.com | 802.595.9801 | Facebook
>> <https://www.facebook.com/UnitarianChurchofMontpelier> | YouTube
>> <https://www.youtube.com/channel/UCfMipEfmOgMIjHW0sEYKekw>
>>
>> *"You are the sky. Everything else -- it's just the weather." -- Pema
>> Chödrön*
>> _______________________________________________
>> CoC mailing list
>> CoC at unitarianchurchofmontpelier.org
>>
>> http://unitarianchurchofmontpelier.org/mailman/listinfo/coc_unitarianchurchofmontpelier.org
>>
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>
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