[Coc] Annual Report Guidelines

[Paul Wallace-Brodeur]

*Guidelines for Preparing and Submitting Annual Committee Reports*

*March 2018*

The following are the ETs current guidelines for submitting your annual
reports, which in turn will be included in the Annual Report of the Church
in May.

*1.      **The Mechanics**: *

*Due Date:* The report will be due by *Friday April 20*

*Length:* The report should be no longer than *one* *(1)* page

*Font: *Times New Roman 12 font - and please no fancy formatting like
bullets

*Margins:* Standard 1-inch margins

*2.      **Format**:*



*Name of Committee or Program**  Annual Report, May 2018*

Members:   Remember to include yourself, and identify Chair, and Vice Chair
if you have one.

Our Mission Statement: (If you have one)



The body of your report should be a summary of the hard work you have done
this year. The purpose is to inform the congregation of your role in
fulfilling the church’s mission, the purpose for your group, and its
activities. Identify the highlights of the year.









How Committee’s work advances/achieves “end statements*” - *One or two of
the most important ones



- Submitted by:   Name and Date





*3.      **Notes and narrative guidelines*



As you recall, the mid-year committee reports were deferred in December,
with the expectation that a new reporting format would be recommended for
this year’s Annual Report – one that focused on our “End Statements”.



The ET is asking Committees to prepare a “hybrid report”, one that includes
the traditional committee reporting of activities as has been done over the
past number of years. What‘s new will be the committee’s description of how
their work addresses one (1) or two (2) of the “End Statements”. The ET
recommends that the most relevant “End Statements” be selected, followed by
a brief one or two sentence description of how the Committee’s work helps
to achieve that end.



We recognize that this is new for committees/chairs, but it will highlight
how we are all working to achieve our mission and the “End Statements” that
were developed by the Congregation.



*Notes*:



·         A portion of the April 10 CoC meeting will be devoted to
reviewing the annual reporting process and answering question you may have.




·         Reports will be supplemented by a Google form that Committees or
Committee Chairs will be asked to complete by checking (easily) *all* those
“End Statements” that are addressed by their work. Look for that in the not
too distant future.



·         Attached is another copy of the “End Statements” and these
guidelines
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